FOR THE PEOPLE WHO MAKE THINGS HAPPEN
Running your organisation just got easier.
Is your member’s list in a spreadsheet somewhere?
Are meeting minutes in someone’s notepad and the person who knows everything is leaving?
There’s a better way to keep things together.
MemberHQ makes running a community organisation easier.
It brings your members, meetings, minutes, finances and documents together in one place. It guides volunteers through their responsibilities, and makes sure important information isn’t lost when the committees change.
MemberHQ is the gamechanger for Australian community organisations.
Built for organisations like yours
Whether you’re running a school P&C, sporting club, community group or not-for-profit, MemberHQ makes managing members, meetings and committee responsibilities easier.
School P&Cs
Keep track of parents, fundraising activities, meetings and decisions. Make it easier for new committee members to take over and continue supporting your school.
Community Groups
Organise volunteers, coordinate activities and keep everyone informed. Bring together your members, plans and records so good community ideas become real achievements.
Clubs and Accociations
Manage memberships, renewals, committee meetings and club records in one place. Spend less time on administration and more time supporting your members.
Not-for-Profits
Give volunteer committees the structure and guidance to manage responsibilities, maintain important records and meet their obligations while staying focused on their organisation’s purpose.
YOUR COMMITTEE’S HOME BASE
Everything connects. Everyone benefits.
Practical tools for the everyday work of running a member organisation. Together, in one shared workspace.
Organise Members
Keep member details, renewals and notes together. Help new committee members follow your processes and keep records up to date.
Less chasing. Better records.
Manage Meetings
Bring agendas, minutes, motions and actions together. Help your secretary capture decisions and keep meetings moving forward.
From discussion to decision.
Keeping Accounts Simple.
Making sure you are financial, all expenses are approved and everything is accounted. Treasurers reports and bank statements all safely stored.
Know the next step.
Communicate
Send agendas, minutes and updates by email or SMS. Give each member a clear history of the messages they receive.
One clear communication history.
Documents and Guides
Store key documents in one secure place with controlled access. Add practical guides to help new committee members settle in.
Help when you need it.
Security
Set permissions for your committee and members. Help officeholders understand responsibilities with clear access and role guides.
Clear roles. Shared responsibility.
A SHARED PURPOSE. A SIMPLER WAY TO RUN IT.
Why organisations choose MemberHQ
MemberHQ helps committees stay organised, share the load and keep important knowledge from being lost when volunteers change.
Find what you need, when you need it
Keep member information, meeting records and communications in one place, so your committee spends less time searching and getting things done.
Make responsibilities clearer
Your committee has clear roles, relevant access and guided processes, so the work doesn’t always fall to the same person
Keep the knowledge, when people change
Preserve decisions, records and progress so new committee members can step in with confidence instead of starting from scratch.
BUILT FOR THE NEXT COMMITTEE, TOO
People move on.
Your organisation shouldn’t start over.
A new President shouldn’t mean a fresh search for everything. MemberHQ helps preserve the decisions, records and responsibilities that keep your organisation moving.
An organised handover
✓ Keep a history of executive appointments.
✓ Record meeting motions and their outcomes.
✓ Give incoming officeholders a clearer handover.
The people change. The organisation’s records stay.
Make the next committee meeting the start of something easier.
Set up your organisation, bring your people together and build better habits—one meeting at a time.
1
Create your organisation.
Register your organisation and set up its details, committee roles and permissions.
2
Invite your people.
Send invitations or share your organisation’s own joining link or QR code. New memberships follow your approval process.
3
Keep things moving.
Prepare your agenda, communicate with members and keep the decisions and records together for next time.
A few useful answers
Different organisations have different rules. Your tools should make those easier to follow.
Who is MemberHQ for?
Not-for-profit member organisations, including school P&Cs, community groups, clubs, tourism bodies and associations.
Can anyone join our organisation?
No. People apply through invitations or organisation-specific joining links or QR codes. Membership remains pending until approved through your organisation’s configured process.
Can approval happen at a committee meeting?
Yes. Your process can include an application on the agenda, a formal motion and a recorded outcome. Authorised executive approval is also available where it matches your organisation’s rules.
Does everyone have the same access?
No. Permissions control access to information and actions. Members can see their own organisation-sent email and SMS history in My Communications.
What happens when the committee changes?
Record incoming and outgoing appointments with their dates, retain appointment history and confirm the new officeholders’ access. Organisation records stay together.
Are SMS messages included in the subscription?
SMS is an optional prepaid service, separate from the MemberHQ subscription.
MemberHQ · Helping good people run great organisations.